ARPSC AEC Strategic Planning Meeting Agenda for March 26, 2008

Why are we here?

What are the rules?

Listen, debate, decide and move on

Vision: To build a coordinated resource of trained communicators, infrastructure and capabilities to assist our community by providing emergency and supplemental communications.

Mission Statement: The Lansing / Ingham ARPSC will establish a voluntary organization of competent communicators with enhanced capabilities and a resilient infrastructure to support the community. This will be accomplished through, planning, recruitment, training and professionalism.

Before we get started

  1. Lansing EOC Communications Room "Remodel"
  3. After Action Reports
  4. Field Day

Why should we establish Strategic Goals & Measurable Objectives?

  1. Enable better decision making
  2. Promote accountability
  3. Distinguish between program success and failure
  4. Allow for organizational learning and improvement
  5. Justify budget requests
  6. Optimize resources
  7. Establish catalysts for change
  8. Influence and encourage professional behavior
  9. Achieving Goals & Objectives creates a positive atmosphere
  10. If we don't know what we are aiming at, we probably won't hit it
  11. If we are ever REALLY needed, we'll have a better chance of success

Strategic Goals

  • Strategic goals are statements describing critical outcomes essential to achieving our organizational vision, while executing the mission – what the organization must achieve to be successful in the future:
    • Introduces the notion of influencing a future that you believe will be different from the present
    • Must be outcomes based upon the overall needs of Lansing/Ingham County
    • Identify how the Vision will be realized, e.g., take the Vision to the next level of detail and express what will be needed to make it happen
    • Broadly focused and address ultimate, long-term results
    • Must be realistic, but challenging: able to generate measurable objectives
    • ASSIGNMENT: Let’s define no more than six Strategic Goals!

Measurable Objectives

  • Measurable Objectives should define what is to be accomplished. These should have someone responsible and a measurable timeline to completion.
    • Action statements that have a means of measurement
    • Should be longer and more descriptive statement
    • Narrow in scope
    • Should directly support a Strategic Goal
    • Cover a shorter period of time
    • ASSIGNMENT: Let's define Objectives to support our Strategic Goals!

Strategic Planning Goals for One Year

  1. Build upon our current organization of volunteer communicators in such a way that we would be operationally prepared to assist the City of Lansing & Ingham County with their emergency communications needs.
  2. Seek a higher degree of competency with current capabilities while striving to keep up with newer technologies in order to enhance our future capabilities.
  3. Improve upon our infrastructure in such a way as to create a more resilient communication support structure for the City & County.
  4. While attempting to learn from past experiences, and anticipating future needs, we will create plans to support our development.
  5. Recruitment: We will seek to double our size during the next year.
  6. It will be our aspiration to increase our level of training, certifications and professionalism individually, as well as a team.

Where are we now and what are we doing?

  • Public Service
    • Common Ground
    • Field Day 2008
    • Other summer events
  • Equipment &amp Technology
    • ATV
    • New Equipment
    • Configure old equipment in new boxes
    • ATV Repeater
    • New equipment
    • Repeater Location
    • Tactical Call Signs
  • APRS
    • Purchase new mobile trackers
    • Configure (4 existing) mobile trackers
  • Packet
    • We really need a champion for this effort (Troy Creed)
    • Organize and test current equipment
    • Current Status?
  • Equipment inventory
    • Need a complete equipment inventory (City & County)
    • Create equipment guidelines/checklists (laminated cards)
  • HF/Code
    • Mobile HF
  • Net Control
    • Net Control Guidelines
    • Weekly ARPSC NET (simplex night)
    • Create a local repeater/frequency guide
    • Message traffic handling
  • Skywarn
    • Spotter Training
    • Spotter Maps (Divisions)
    • Spotter Guidelines
  • Media
    • Need to be proactive about marketing ourselves through the media
  • Administrative
    • Monthly Meetings
    • Quarterly AEC Strategic Planning Meetings
    • Recruitment (RACES Reserve)
    • Code Spear
    • ARPSC Web-Site
    • Exercises (SET)
    • CMARC Liaison
    • LCDRA Liaison
    • Lansing/Ingham Communication Rooms organization
    • Emergency Plans/Guidelines/Checklists
    • Training
    • New logo
    • FSD-212
    • FEMA Certificates
    • ARRL Liaison

Next Meeting date: Wednesday, June 25th, 2008?

Submitted by:

T.A. Shaver, PEM

ARPSC E.C. Lansing/Ingham County